Administrative Executive Cum Consultant

Job Description

Be part of Ace Ventures Real Estate LLC, a leading name in Dubai’s luxury property market. We are looking for a proactive, detail-oriented Administrative Executive to ensure seamless office operations and support our elite team.

What you’ll do in your first 4–6 weeks

• Serve as the first point of contact for internal and external clients
• Answer and direct calls, schedule appointments, and organize meetings
• Take detailed minutes, manage correspondence, and distribute memos and reports
• Maintain office filing systems, update policies, and ensure operational efficiency
• Handle property listings, sales, and lease transactions end-to-end including DLD forms, portal submissions, and compliance requirements
• Assist and guide agents in listing properties and fulfilling documentation and procedural requirements
• Provide general support to visitors and team members
• Liaise with senior management to handle requests and administrative queries
• Assist in preparing regular reports and office documentation

What you’ll do in 6–9 months

• Develop expertise in Dubai real estate administrative and compliance processes
• Take ownership of end-to-end operational workflows
• Work closely with senior management and expand decision-making exposure
• Build strong coordination capabilities across sales and operations teams

What we offer

• Competitive salary package with performance incentives
• Opportunities for career growth within a leading luxury real estate brokerage
• Exposure to high-profile clients and premium commercial and residential properties
• Dynamic, collaborative, and professional work culture
• Opportunity to play a key role in Dubai’s elite real estate market

Skills & Experience

• Proven experience as an Administrative Assistant or Real Estate Coordinator
• Strong understanding of Dubai real estate processes, DLD requirements, and property portals
• Proficiency in MS Office and standard office equipment
• Strong attention to detail, organizational skills, and professional discretion
• Excellent English communication skills, both written and spoken
• High level of discretion and confidentiality
• High School diploma or Diploma